Comprehensive Event Management Features
Event Registration
Create beautiful, customized registration forms for services, Bible studies, retreats, and special events.
Volunteer Scheduling
Easily manage volunteer teams, schedule assignments, and send automated reminders to ensure full coverage.
Automated Reminders
Boost attendance with automated email and text reminders sent at strategic times before events.
Attendance Tracking
Track attendance trends across all your events to identify growth opportunities and measure engagement.
Check-In System
Streamline arrival with digital check-in for services, children's ministry, and special events.
Follow-Up Automation
Automatically follow up with attendees after events to gather feedback and encourage continued engagement.
Why Effective Event Management Matters
Increase Attendance and Participation
Streamlined registration and automated reminders make it easier for people to sign up and remember to attend your events.
Save Staff and Volunteer Time
Automate repetitive tasks like sending reminders, processing registrations, and scheduling volunteers.
Improve the Attendee Experience
Professional registration forms, easy check-in, and clear communication create a positive experience for everyone.
Make Data-Driven Ministry Decisions
Comprehensive reporting helps you understand attendance trends and make informed decisions about your events and programs.
Strengthen Your Community
Well-organized events create opportunities for meaningful connections and spiritual growth within your congregation.
Event Management Features in Detail
Event Registration
Create beautiful, customized registration forms for all your church events, from Sunday services to special programs.
- Mobile-friendly registration forms that look great on any device
- Customizable fields to collect exactly the information you need
- Family registration options for easy sign-up of multiple family members
- Payment processing for ticketed events and retreats
- Automatic confirmation emails with event details
- Capacity management with waitlists for popular events
Volunteer Scheduling
Easily manage your volunteer teams with our intuitive scheduling system designed specifically for churches.
- Team-based scheduling for different ministry areas
- Self-service volunteer sign-up for available positions
- Automated reminders to reduce no-shows
- Conflict detection to prevent double-booking
- Substitute request and management system
- Volunteer hour tracking for recognition programs
Check-In System
Streamline arrival and enhance security with our digital check-in system for all your church events.
- Fast, secure check-in for children's ministry with name tags
- Self-service kiosk option for lobby check-in
- Mobile check-in from smartphones for contactless arrival
- Family check-in with one-tap for all children
- Attendance tracking and reporting
- Security features including pickup tags and alerts
"Our events run so much more smoothly now."
"Before implementing Grace Awakens' event management system, we were drowning in spreadsheets and last-minute phone calls. Now, our registration process is seamless, our volunteers know exactly when they're scheduled, and our attendance has increased by 35%. The time we've saved on administration has allowed us to focus on what really matters—connecting with our congregation."
— Mark Davis, Executive Pastor, New Life Church
Frequently Asked Questions
How difficult is it to set up the event management system?
We make it easy! Our team handles the entire setup process, including configuring your events, creating registration forms, and training your staff. Most churches are up and running within a week.
Can we customize registration forms for different types of events?
You can create custom forms for each event type, collecting exactly the information you need—whether it's dietary restrictions for a retreat, t-shirt sizes for a youth event, or volunteer preferences for a service project.
How does the check-in system work for children's ministry?
Our secure check-in system allows parents to check in their children via kiosk or mobile device. The system prints name tags for children and security pickup tags for parents, enhancing both safety and efficiency.
Can we take payments for paid events?
Yes! Our system integrates with popular payment processors to handle registration fees, retreat costs, or donations. You can offer multiple payment options and even set up payment plans for higher-cost events.
Will this integrate with our church management software?
Our event management system integrates with most popular church management platforms, ensuring your member data, registrations, and attendance records stay synchronized across all systems.
How do we handle event capacity and waitlists?
You can set capacity limits for any event, and the system will automatically create a waitlist once capacity is reached. If spots open up, people on the waitlist can be automatically notified in order of sign-up.